Office Administration & Executive Assistant

Rogers Capital is looking for an Administration & Executive Assistant who will be responsible for ensuring smooth day-to-day office operations while providing high-level administrative and personal assistance to senior management. This role combines operational coordination, communication, and executive support to improve efficiency and organization within the office.

Key Responsibilities:

1. Office Management

• Oversee daily office operations and ensure a well-organized work environment
• Oversee and manage the Messenger/Drivers team, including planning and coordination of daily activities
•  Oversee repossession activities for leased vehicles.
• Manage office supplies, inventory, and vendor coordination
• Handle facility management, maintenance, and housekeeping coordination
• Implement and maintain office policies and procedures
• Coordinate internal and external meetings, schedules, and office events

2. Personal Assistant Duties

• Manage executive calendars, appointments, and travel arrangements
• Screen and prioritize calls, emails, and correspondence
• Prepare reports, presentations, documents, and meeting agendas
• Take meeting minutes and follow up on action items
• Handle confidential and sensitive information with discretion
• Act as a liaison between management and internal/external stakeholders

3. Administrative & Coordination Support

• Maintain files, records, and documentation (digital and physical)
• Assist in budgeting, expense tracking, and bill processing
• Coordinate with clients, partners, and vendors as required
• Support special projects and ad-hoc tasks assigned by management

Required Skills & Competencies

• Minimum HSC holder
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to multitask and prioritize effectively
• High level of professionalism and confidentiality
• Proficiency in MS Office
• Problem-solving and proactive attitude
• Attention to detail and follow-through